Corporate Compliance
Individuals Involved in Your Care or Payment for Your Care:
We may disclose information to individuals involved in your care or in the payment for your care, but we will obtain your agreement before doing so. This includes people and organizations that are part of your “circle of care” such as your spouse, your other doctors, or an aide who may be providing se4rvices to you. Although we must be able to speak with your other physicians or health care providers you can inform us if we should not speak with other individuals, such as your spouse or family.
To the extent another state or federal law restricts the ability of the practice to use or disclose protected health information as discussed above, the practice’s description of the use or disclosure must reflect the more stringent law.
Appointment Reminders:
We may use and disclose medical information to contact you as a reminder that you have an appointment or that you should schedule an appointment.
Treatment Alternatives:
We may use and disclose your personal health information in order to tell you about recommended possible treatment options, alternatives or health-related services that may be of interest to you.
Other Uses and Disclosures of Personal Information:
We are required to obtain written authorization from you for any other uses and disclosures of medical information other than those described above. If you provide us with such permission, you may revoke that permission, in writing at any time. If you revoke your permission, we will no longer use or disclose your personal information for the reasons covered by your written authorization. we will be unable to revoke any disclosures already made based on your original permission.
Changes to This Notice:
We reserve the right to make changes to this at any time. We reserve the right to make the revised notice effective for personal health information we have about you as well as any information we receive in the future. In the event there is a material change to this Notice, the revised Notice will be posted. In addition, you may request a copy of the revised Notice at any time.
Individual Rights:
You have the right to ask for restrictions on ways in which we use and disclose your medical information beyond those imposed by law. We will consider your request, but we are not required to accept it.
You have the right to request that you receive communications containing your protected health information from use by alternative means or at alternative locations. (i.e. you may ask that we only contact you at home or by mail)
Except under certain circumstances, you have the right to inspect and copy medical and billing records about you. If you ask for copies of this information, we may charge you a fee for copying and mailing.
If you believe that information in your records is incorrect, or incomplete, you have the right to ask use to correct the existing information or correct the missing information. Under certain circumstances, we may deny your request.
You have a right to ask for a list of instances when we have used or disclosed your medical information for reasons other than your treatment, payment for services furnished to you, our health care operations, or disclosures you give us authorization to make. If you ask for this information from us more than once every twelve months, we may charge you a fee.
You have the right to a copy of this Notice in paper form. You may ask us for a copy an any time. To exercise any of your rights, please contact us in writing at:
Bella Vi Spa and Aesthetics
1913 W. Franklin Street
Evansville, IN 47712
Attention: Privacy Officer
Complaints/Comments:
If you have any complaints concerning our Privacy Policy, you may contact the Secretary of the Department of Health and Human Services, at 200 Independence Avenue, S.W., Room 509F, HHH Building, Washington, D.C. 20201 (email: ocrmail@hhs.gov) You may also contact us at the address listed above. To obtain more information concerning this Notice of Privacy Practices, you may contact our Privacy Officer at (812) 456-9736.
NOTICE OF PRIVACY PRACTICES
This Notice describes how medical information about you may be used/disclosed and how you can get access to this information. Please read carefully.
- Our goal is to take appropriate steps to attempt to safeguard any medical information that is provided to us. We are required to:
- Maintain the privacy of medical information provided to us
- Provide notice of our legal duties and privacy practices and
- Abide by the terms of our Notice of Privacy Practices currently in effect
Who will follow this notice?
This notice describes the practices of our employees and staff. In addition, individuals, entities, sites, and locations may share medical information with each other for the treatment, payment, or healthcare operations purposes described in this notice.
What Information is Collected About You?
In the ordinary course of receiving treatment and health care services from us, you will be providing us with personal information such as
- Your name, address, and phone number
- Information relating to your medical history
- Your insurance information and coverage
- Information concerning your doctor, nurse, or other medical providers
In addition, we will gather certain medical information about you and will create a record of the care provided to you. Other individuals or organizations that are part of your “circle of care” such as the referring physician, your other doctors, your health plan, and close friends/family members may also provide some information to us.
How we may use and disclose information about you?
We may use and disclose personal and identifiable health information about you in different ways. All of the ways in which we may use/disclose information will fall within one of the following categories, but not every use of disclosure in a category will be listed.
Treatment – we will use health information about you to furnish services and supplies to you, in accordance with our polices and procedures. (i.e. Using your medical history, such as any presence or absence of heart disease to assess your health and perform requested ultrasound or other diagnostic services
Payment – We will use and disclose health information about you to bill for our services and to collect payment from you or your insurance company. (i.e. we may need to give a payer information ab out our current medical condition so that it will pay us for an ultrasound examination or other services we have furnished you. We may also need to inform your payer of the tests you are going to receive in order to obtain prior approval or determine what service is covered.
Health Care Operations – We may use/disclose information about you for the general operation of our business. (i.e. we sometimes arrange for accreditation, organizations, auditors, or other consultants to view our practice, evaluate our operations, and tell us how to improve services.
Public Policy Uses/Disclosures:
There are a number of public policy reasons why we may disclose information about you. We may disclose health information about you when we are required to do so by federal, state, or local law.
We may disclose protected health information about you in connection with certain public health reporting activities. For instance, we may disclose such information to a public health authority authorized to collect or receive PHI for the purpose of preventing or controlling disease, injury or disability, or at the direction of a public health authority, to an official of a foreign government agency that is acting in collaboration with a public health authority, public health authorities include state health departments, the Center for Disease Control, the Food and Drug Administration, the Occupational Safety and Health Administration and the Environmental Protection Agency, to name a few.
We are also permitted to disclose protected health information to a public health authority and other government authority authorized by law to receive reports of child abuse or neglect. Also we may disclose protected health information to a person subject to the Food and Drug Administration’s power for the following activities: to report adverse events, product defects or problem, biological product deviations, to track products, to enable product recalls, repairs, replacements, or to conduct post marketing surveillance.
We may disclose your protected health information in situations of domestic abuse or elder abuse.
We may disclose protected health information in connection with health oversight activities of licensing and other agencies. Health oversight activities include audit, investigation, inspection, licensure or disciplinary actions, civil, criminal, administrative proceedings, actions or any other activity necessary for the oversight of 1) the health care system 2) governmental benefit programs for which health information is relevant to determining b beneficiary eligibility 3) entities subject to governmental regulatory programs for which health information is necessary for determining compliance with program standards or 4) entities subject to civil rights laws for which health information is necessary for determining compliance.
We may disclose information in response to a warrant, subpoena, or other order of a court or administrative hearing body, and in connection with certain government investigations and law enforcement activities.
We may release personal health information to a coroner or medical examiner to identify a deceased person or determine the cause of death. We also may release personal health information to organ procurement organizations, transplant centers, and eye or tissue banks.
We may release your personal health information to workers’ compensation or similar programs.
Information about you also will be disclosed when necessary to prevent a serious threat to your health and safety or the health and safety of others.
We may use or disclose certain personal health information about your condition and treatment for research purposes where an Institutional Review Board or a similar body referred to as a Privacy Board determines that your privacy interests will be adequately protected in the study. We may also use and disclose your protected health information to prepare or analyze a research protocol and for other research purposes.
If you are a member of the Armed Forces, we may release personal health information about you as required by military command authorities. We also may release personal health information about foreign military personnel to the appropriate foreign military authority.
We may disclose your protected health information for legal or administrative proceedings that involve you. We may release such information upon order of a court or administrative tribunal. We may also release protected health information in the absence of such an order and in response to a discovery or other lawful request, if efforts have been made to notify you or secure a protective order.
If you are an inmate, we may release
Protected health information about you to a correctional institution where you are incarcerated or to law enforcement officials. Finally, we may disclose protected health information for national security and intelligence activities and for the provision of protective services to the President of the United States and other officials or foreign heads of state. Our business associates must guarantee to us that they will respect the confidentiality of your personal and identifiable health information.
Our Business Associates:
We sometimes work with outside individuals and businesses that help us operate our business successfully. We may disclose your health information to business associates so that they can perform their ordered tasks. Our business associates must guarantee to us that they will respect the confidentiality of your personal and identifiable health information.